What Steps Are Involved in Booking a Live Band for a Special Event?

Booking a live band for your wedding day or special event can seem like a daunting task, but with us, it really isn’t! Our team of producers will guide you every step of the way, we will make you feel more at ease in the entire planning process leading up to the big day, in which we are sure to leave you and your guests with memories to last a lifetime! Let’s break this down now, shall we?

Price Quote:

Please provide as much detail about your event as you can at this stage so that we can book a  local band and give you an accurate price quote. We will send a formal personalized quote when you confirm a date and venue. You can upgrade your band at any time. Our prices include tax, insurance, and all sound equipment for standard events.

Deposit

Once you are happy with the selected band and price quote, you can make a 20% deposit to reserve the date and initiate the pre-event band logistics. Payments can be made via direct deposit, credit card, or standard bank check.  Please inform your producer via email after you’ve made a payment so we can confirm receipt.

Details & Schedule

Once you have made your deposit, the selected band is confirmed for your date! We are always available to chat during business hours if you have any questions. From this stage, we’ll start gathering more details about your event.  It will guide you through all of the information that we need to run the event more smoothly. You can alter your event details whenever you like, but we would suggest having all your music plans finalized at least 2 weeks before your event date.

On the Night

During the event, the band will liaise with your planner/coordinator/venue manager to ensure that the night runs smoothly. The schedule will usually stray somewhat over the night, and your planner will keep us up to date. We do our best to help it run tight; but, in general, the band takes orders from the planner, and we rely on their judgment when they tell us to start or stop playing. When they tell us to do something, we usually assume that it is OK with you, too, and that the planners have the most up to date information for all the vendors.

Sound System
Standard sound equipment is included in our basic quotes. For larger events or festivals (more than 300 people and up to 10,000 people), we may recommend hiring our premium sound rig.

Electricity
For 9pc bookings and below, we will require a minimum of 60amps of dedicated power within 20ft of our equipment. If this isn’t possible at your venue, then please let us know in advance. Most power issues are easily solved with a few extra extension cords. We also have affordable options for generators if needed. For larger band sizes (10+), please speak to your producer about electricity requirements.

Lighting
We offer a wide variety of lighting options for your band and for your venue. Our base prices do not include lighting for the band. If you’d like to add lighting, please speak to your producer.